How secure is your printing?
Were you one of the 61% of organisations that reported at least one print-related data breach in the past year?*
With GDPR preparation in full swing, it’s never been more important to consider security and the potential threats to your business of getting it wrong. Breaches can be damaging to your reputation, not to mention expensive, so take some time to consider how you can protect your information.
While looking to secure your data, have you considered the following?
Documents being left in printer trays
Non-encrypted sensitive data being transferred to your printer
Sensitive data stored longer-term on your MFP
Employees scanning to unauthorised personal apps
Hard copy documents in unlocked cabinets or in box files on shelves
Who is accessing your printer – and when and how they do it
Who can access documents in your management system?
All of these are critical considerations. Act now, and there’s no need to worry about the looming prospect of GDPR. You may be considering how to ensure your office ensures accountability for personal data, and privacy by design and by default. It’s easy for organisations to overlook their print infrastructure in their planning process, focusing instead on PCs, tablets and filing cabinets, but your printers are security endpoints with increasingly clever features in their own right. Use them to the best of their ability, and you can ensure not just the most efficient and productive set up for your organisation, but benchmark security, too.
First Copy can help you take action to secure your print infrastructure and document management solutions – contact us today and our experts will be ready to help.
We can help you assess your current hardware and software in order to understand where you are, and how you can get to where you need to be. We’ll look at how you can secure your printing from unauthorised persons and hackers, and how to use the innovative Xerox App Gallery to use secure apps, customised to the needs of you and your workforce. Xerox products include dynamic whitelisting software from McAfee, providing security against new and existing threats. We can also offer advice on how to digitise and password protect your documents in an efficient, secure management system and make sure that your MFP fleet logs data about usage - and restricts who can access what.
For more information about security, visit Xerox’s ‘Spot the Security Threats’ interactive campaign.