Could Auto-Redaction make your life easier?

There are many reasons why you might need to redact sensitive data before printing or emailing information. In the past it has often been time-consuming and difficult, involving a great deal of time with a marker pen. Now, Xerox Auto-Redaction, an App available in your Xerox App Gallery, provides a simple and powerful solution, removing the need for manual searching and deletion.

Xerox Auto-Redaction App could make your life much simpler

Take for example, our fictional paragraph below:

Stanley James was born in Long Stratton, Norfolk in April 1812. He was baptised three days later at St Mary’s Church, the son of Drucilla Woods and John James. Stanley grew up in rural Norfolk and became a wheelwright. He and some of his siblings were living in Pulham Market by 1841, and he later married Sarah White. Three daughters arrived (and survived until) the next census, and a further two children, this time a girl and a boy, came along during the next decade. Stanley moved from farm to farm until he settled in Hoxne at ‘The Fairstead’, where he employed seven men and two boys. When he eventually retired, he moved to Oakley in Suffolk to live with his daughter and her family. He died only months after the 1891 census and was buried at another St Mary’s Church, this time in Brome, Suffolk.

Now, were this a modern day example, you might need to select Personally Identifiable Information (PII), and/or perhaps custom words and phrases, then automatically redact it. This is made possible with cutting-edge AI technology in Google’s Data Loss Prevention (DLP) software. The App makes these key pieces of information unreadable, while leaving the rest of the information intact. The resulting document can then be printed or emailed straight from you Xerox ConnectKey Technology-enabled multifunction printer, keeping your sensitive data secure.

So, our above example, with surnames ‘James’, ‘Woods’ and ‘White’ removed, becomes:

Stanley ███ was born in Long Stratton, Norfolk in April 1812. He was baptised three days later at St Mary’s Church, the son of Drucilla ███ and John ███. Stanley grew up in rural Norfolk and became a wheelwright. He and some of his siblings were living in Pulham Market by 1841, and he later married Sarah ███. Three daughters arrived (and survived until) the next census, and a further two children, this time a girl and a boy, came along during the next decade. Stanley moved from farm to farm until he settled in Hoxne at ‘The Fairstead’, where he employed seven men and two boys. When he eventually retired, he moved to Oakley in Suffolk to live with his daughter and her family. He died only months after the 1891 census and was buried at another St Mary’s Church, this time in Brome, Suffolk.

With dates and place names removed too, we create this:

Stanley ████ was born in ███████, ████ in ███ ███. He was baptised three days later at St Mary’s Church, the son of Drucilla ███ and John ███. Stanley grew up in rural ██████ and became a wheelwright. He and some of his siblings were living in ███████ █████ by ███, and he later married Sarah ███. Three daughters arrived (and survived until) the next census, and a further two children, this time a girl and a boy, came along during the next decade. Stanley moved from farm to farm until he settled in ███ at ‘The Fairstead’, where he employed seven men and two boys. When he eventually retired, he moved to █████ in █████ to live with his daughter and her family. He died only months after the ████ census and was buried at another St Mary’s Church, this time in █████, ██████.

With your Auto-Redaction App, it’s as simple as choosing your criteria, scanning and automatically redacting, previewing, and then sending on. According to the Identity Theft Resource Center, 446.5 million consumer records containing Personally Identifiable Information were exposed last year. In just seconds, with the Xerox Auto-Redaction App, you can reduce your risk of a data breach.

You don’t even need a digital document - scan hard copy and instantly get results. The app can take out names, phone numbers, email addresses, National Insurance numbers, dates of birth and more. Just choose your options and add any custom words or phrases.

There are so many industries where auto-redaction can streamline your processes and save you time (and therefore money). Legal settings, public sector, health care, children and young peoples’ services - in fact, anyone working with names, dates, bank account numbers, email addresses…we’re almost all working with personal data in one way or another.

So put away your big black pen, because Auto-Redaction is about to make your life a great deal simpler. Call us now to find out more about Auto-Redaction, the Xerox App Gallery, and all of the great things you can do direct from your ConnectKey printer.